Leave Setup

Purpose

To Manage Leave setup

Procedure

Leave Types

• Enter the Leave Name
• Enter a Leave Code. Leave Code is used as a shortcut in place of full Leave Name
• Enter the Salary Rate paid against the Leave
• Click Add new to add new Leave type

Leave Authorization

• Select the Leave Type
• Select the authorized position of the leave
• Select frequency (monthly/annual) of the leave authorization
• Enter the number of authorized leaves
• Write instructions of the leave in Comments
• Click Add new to add new Leave Authorization

Unused Leave Policy

• Select the related Department for the Leave Policy
• Select the related Leave type for the Leave Policy
• Select the frequency (monthly/annual) Effected to the Leave Policy
• Select the nature of the Leaves (balance/used) the Leave Policy is Based on
• Select how the Leave Policy is Applied as
• Enter the number of consumed leaves of the Leave Policy
• Select how the Leave Policy is Paid as
• Select the Salary Rate of the Leave Policy
• Write instructions of the Leave Policy in Comments

Tips and Tricks

Add a new Leave Type with the name Unpaid Leave. Set the Salary Rate to 0%. If you set Salary Rate as 0%, then it is an unpaid leave. It can be used when an employee exceeds his/her Authorized Leaves

Unused Leave Policies

Case#1
Suppose, if your company Authorizes 5 Monthly Leaves and wants to make a Policy that if an employee has used only 2 leaves or less, then he will be Paid as 1 Earned Leave for the next month. The policy can be made by using following methods;

Based on Balance Leaves: Set the policy Effective to Monthly Leaves
• Set the formula Applied as one of the following
• Equal to (=) 3 consumed leaves
• Greater than (>) 2 consumed leaves
• Equal to or Greater than (=>) 3 consumed
Based on Used Leaves: Set the policy Effective to Monthly Leaves
• Set the formula to Applied as one of the following
• Equal to (=) 2 consumed leaves
• Less than (<) 3 consumed leaves
• Equal to or less than (=<) 2 consumed leaves
• Setting the Unused Leave Policy to Paid as Earned Leave is mandatory

Case#2
Suppose, if your company Authorizes 10 Annual Leaves and wants to make a Policy that if an employee has used only 5 leaves or less, he will be paid as 20% Encashment in his Salary. The policy can be made by using following methods;

Based on Balance Leaves: Set the policy Effective to Annual Leaves
• Set the formula Applied as one of the following
• Equal to (=) 5 consumed leaves
• Greater than (>) 4 consumed leaves
• Equal to or Greater than (=>) 5 consumed leaves
Based on Used Leaves: Set the policy Effective to Annual Leaves
• Set the formula to Applied as one of the following
• Equal to (=) 5 consumed leaves
• Less than (<) 6 consumed leaves
• Equal to or less than (=<) 5 consumed leaves
• Setting the Unused Leave Policy to Paid as Encashment as Salary %age is mandatory

Case#3
Suppose, if your company Authorizes 10 Annual Leaves and wants to make a Policy that if an employee has used only 5 leaves or less, he will be paid as Rs. 10,000 Lumpsum Encashment. The policy can be made by using following methods;

Based on Balance Leaves: Set the policy Effective to Annual Leaves
• Set the formula Applied as one of the following
• Equal to (=) 5 consumed leaves
• Greater than (>) 4 consumed leaves
• Equal to or Greater than (=>) 5 consumed leaves
Based on Used Leaves: Set the policy Effective to Annual Leaves
• Set the formula to Applied as one of the following
• Equal to (=) 5 consumed leaves
• Less than (<) 6 consumed leaves
• Equal to or less than (=<) 5 consumed leaves
• Setting the Unused Leave Policy to Paid as Encashment as Lumpsum is mandatory